Employee Owned Mobile Devices Usage Guidelines Checklist

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Employee-Owned Mobile Device (EOMD) Usage Guidelines Checklist:

1. Device Provisioning:
   • All devices must be provisioned with company-approved software and apps.
   • Employees are responsible for configuring their device's settings to meet company requirements.
2. Security Measures:
   • Use a passcode or biometric authentication (e.g., fingerprint, facial recognition).
   • Enable encryption on the device.
   • Keep the device's operating system and all installed apps up-to-date with the latest security patches.
3. Personal Data Separation:
   • Employees must keep their personal data separate from company data.
   • Use a separate app or container for work-related activities to prevent blending of personal and business data.
4. Data Backup and Storage:
   • Regularly back up device data using a company-approved solution (e.g., cloud backup).
   • Ensure company data is stored in accordance with organizational policies on data storage.
5. Device Disposal and Replacement:
   • Employees must return their devices to the organization when no longer needed or upon leaving the company.
   • Devices will be disposed of securely, following company guidelines for e-waste management.
6. Company Resource Utilization:
   • Only use company-approved apps and software on EOMDs.
   • Avoid using personal apps that consume excessive data or compromise company security.
7. Communication and Training:
   • Employees must complete mandatory training on EOMD usage guidelines before using their device for work purposes.
   • Regularly review and update knowledge on best practices, company policies, and emerging threats.

Acknowledgement:

Employees acknowledge that they have read and understood these guidelines and will adhere to them when using their employee-owned mobile devices for work-related activities.

Implementing an Employee-Owned Mobile Devices Usage Guidelines Checklist can benefit your organization in several ways:

• Reduces data breaches and cyber threats by enforcing secure practices for mobile device usage
• Improves productivity and efficiency by setting clear guidelines and expectations for employees' use of company-provided mobile devices
• Enhances compliance with industry regulations and standards, such as HIPAA or PCI-DSS
• Minimizes the risk of malware and virus infections by promoting safe browsing habits and software updates
• Protects company data and intellectual property from unauthorized access or theft
• Facilitates incident response and remediation in case of a mobile device-related security breach
• Encourages employees to be responsible stewards of company-provided mobile devices, reducing the likelihood of lost or stolen devices containing sensitive information

Device Eligibility, Data Security and Backup, Password and Lockscreen Requirements, Software Updates and Patches, Malware Protection, Appropriate Use, Physical Protection, Lost or Stolen Device Procedures, Termination and Departure from Company, Return of Company Property.