EEO 1 Report Filing Requirements for Companies Checklist

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EEO-1 Report Filing Requirements for Companies Checklist

1. Who must file an EEO-1 report?
   • All private employers with 100 or more employees
   • Federal contractors with 50 or more employees and a contract of $50,000 or more (regardless of the number of employees)
2. What is the deadline for filing the EEO-1 report?
   • March 31st annually (for most filers) or May 31st (for federal contractors)
3. What information must be reported on the EEO-1 form?
   • Number of employees by job category and race/ethnicity
   • Number of employees by job category and sex
   • Number of employees with disabilities
4. How should the report be filed?
   • Electronically through the EEOC's online portal (if you have 50 or more employees)
   • Paper filing is allowed for smaller employers (less than 50 employees)
5. What are the required job categories?
   • Executive/Managerial
   • First-Level Supervisors
   • Sales/Office
   • Administrative Support
   • Natural Resources/Construction/Production
6. How should job categories be defined?
   • Based on primary duties and responsibilities of the position
7. What is considered an employee for EEO-1 reporting purposes?
   • All employees, including part-time, temporary, and seasonal workers
8. Is there a fee associated with filing the EEO-1 report?
   • No, filing fees do not apply to most filers
9. Who should be considered an owner of the company for EEO-1 reporting purposes?
   • Any individual who has a majority ownership stake in the company (50% or more)
10. What are the consequences of failing to file the EEO-1 report on time?
    • A $180,000 penalty (for willful failure) and/or a maximum jail sentence of six months

Improved compliance and accuracy in EEO-1 report filings Enhanced data quality and integrity through a standardized process Reduced risk of penalties and fines associated with non-compliance Increased efficiency and productivity in HR operations Better preparation for audits and investigations by demonstrating proactive compliance efforts Facilitated equal employment opportunity (EEO) law understanding and education within the organization

Employer Information:

• Business name
• Address
• Federal Employer Identification Number (FEIN)
• Contact person's name and email

Job Categories:

• Major job groups (e.g., executive, administrative, sales)
• Job titles within each major job group

Total Employees by EEO Category:

• Total employees for the year in each of the following categories: total employment, race/ethnicity, sex, and disability status

Detailed Workforce Information:

• Number of hours worked by part-time employees
• Pay rates for all employees