Freedom of Information Act Request Guidelines Workflow

Step 1: Send Email to Requestor

Type: Send Email

This step involves sending an email to the requestor, which is typically a key stakeholder or decision-maker involved in the business process. The email serves as a formal notification that acknowledges receipt of the initial request and outlines the next steps for review and approval. The email should include essential details such as the request description, relevant context, and any supporting documentation required to facilitate informed decision-making. It may also provide an estimated timeline for completion or a specific deadline for response from the requestor. Upon sending the email, it is recommended that a record of the communication be maintained within the workflow system to ensure transparency and accountability throughout the business process. This step is a crucial precursor to the subsequent stages, allowing stakeholders to stay informed and aligned with the progress of the request.